Officer elections are scheduled for this Sunday at our June Meetup. Election procedures are below and you can download them here:
- Per By-Laws, Club Officers will be elected annually.
- As defined in By-Laws, sufficient notice to hold a meeting must happen.
- A quorum must be present and maintained throughout the election process. If at any time a quorum is no longer present, the meeting must immediately adjourn and any business including elections will postpone to the next meeting.
- The outgoing Club President shall preside over elections. If the Club President is vacant or unavailable, the Board Chair or a designated board member may run the election.
- The Board Secretary or a designee shall serve as parliamentarian to handle any procedural or By-Laws questions or disputes.
- The order of elections shall be as follows:
- President
- Outreach Coordinator
- Events Coordinator
- Communications Coordinator
- Development Coordinator
- For election of each position:
- Candidates shall be nominated by members of the club. Nominated candidates will be asked if they accept.
- The parliamentarian will validate if the candidate is eligible to hold office based on criteria established in the By-Laws.
- Once all nominations are completed, the floor will be closed for nominations and each candidate will have 3 minutes to speak. Candidates may speak for all or part of the allocated 3 minutes, and they may ask others to speak on their behalf provided the total time does not exceed 3 minutes.
- All club members, including those presiding, cast a vote. Vote will be done by secret ballot and counted by the person presiding over the election and the parliamentarian:
- A candidate must have a simple majority (50%+1) of the submitted ballots to be elected.
- A blank ballot turned in will count in the vote tally and is considered a vote against all candidates.
- An abstention (not turned in ballot) shall not count in the final vote tally.
- If a plurality of votes is achieved (no one receives a simple majority), the candidate with the lowest vote tally will be dropped. Each candidate will be given another 2 minutes to speak, and another ballot will happen.
- If a 50-50 tie occurs, each candidate will be given another 2 minutes to speak, and another ballot will happen. This process will continue until a simple majority is achieved.
- Newly elected officers shall take office immediately upon the conclusion of the election process.